T & C

Effective Date: 01 September 2025

Last Updated: 01 September 2025


Welcome to OpenHack 2025, organized by GDG On Campus UNSTPB. By registering and participating, you agree to the following Terms & Conditions.

1. Event Details

  • Dates: 8–9 November 2025

  • Duration: 24 hours + Sunrise Ritual

  • Venue: Central Library, Universitatea Politehnica din București

  • Badges are required for entry and must be worn at all times.

2. Eligibility & Registration

  • Open to students aged 18+ only.

  • Student ID must be presented at check-in.

  • No external guests, minors, pets, or animals allowed.

  • Registration is free via openhack.ro.

  • Teams: up to 4 members. Individuals without a team may be matched.

  • Teams must be finalized before hacking begins.

3. Theme & Submission Rules

The theme will be announced 48 hours before the event via:

  • Website openhack.ro

  • Instagram @openhackro

  • Official WhatsApp group (link sent to confirmed participants)

Mandatory submissions:

  • GitHub repository link by 8 Nov, 21:00 — must be public and show progress (failure = disqualification).

  • Project title + description by 8 Nov, 21:00 (failure = disqualification).

  • Presentation file (.pptx) by 9 Nov, 13:00.

  • Any commits made after 9 Nov, 13:00 will not be considered during judging.

  • Code must be written during the hackathon. Open-source libraries, APIs, or AI tools may be used if credited.

  • Pre-built or previously submitted projects are prohibited.

4. Venue & Conduct

  • Respect venue property. Keep areas clean.

  • No alcohol, illegal drugs, smoking/vaping indoors, weapons, or hazardous items.

  • No disruptive noise or offensive content.

  • Damages caused are the responsibility of the participant/team.

  • Organizers may disqualify teams for misconduct.

5. Judging & Prizes

  • Judging is expo-style: judges circulate, evaluate, and interact during the event.

  • Judges select the top 3 teams; the public votes for the final winner.

  • Criteria: originality, execution, impact, presentation.

  • Judges’ decisions are final.

  • Prizes will be announced closer to the event and may include sponsor products, vouchers, or other rewards.

6. Intellectual Property

  • Participants retain ownership of their projects.

  • By participating, you grant organizers a non-exclusive, royalty-free license to display your project name, description, screenshots, and presentation in event-related promotional materials.

  • Sponsors do not obtain rights unless a separate agreement is made post-event.

7. Data & Privacy

  • Personal data (e.g., name, email, school, team info) is collected for event operation.

  • Names and emails will also be shared with the official Google Developer Groups (GDG) Platform, and are subject to the GDG Platform Terms & Conditions.

  • Data may be shared in aggregate (anonymized) with sponsors (e.g., “70 students, 40% CS majors”).

  • Personal data will be deleted 30 days after the event, unless you consent to further contact.

8. Liability

  • Participants are responsible for their belongings. Organizers are not liable for loss, theft, or damage.

  • Organizers are not liable for injuries, illness, or technical issues affecting judging.

  • If the event is delayed or canceled due to force majeure (e.g., weather, restrictions), organizers are not responsible for compensation.

9. Media Consent

  • The event will be documented via photo and video.

  • By participating, you consent to your image, likeness, and voice being used in event media, online and offline.

10. Governing Law

These Terms are governed by Romanian law. Disputes will be handled in the competent courts of Bucharest.

11. Acceptance

By registering and checking in, you confirm you have read, understood, and agree to these Terms & Conditions.